Select the name of the recipient under the first step and then choose Assign For Use With File Naming from this pop-up menu. By default they’re assigned with the Pages’ document name followed by a number- Unsolicited Pitch-1, Unsolicited Pitch-2, and so on. It’s also within step 2’s pop-up menu that you can choose how your merged documents will be named.
If the message size shown on the left side of the message header is red, the attachments are causing your message to exceed size limits set by your email account provider. If different sizes are available, you can choose one from the pop-up menu located on the right side of the message header. The letter M will appear to the right of the selected email address indicating that the addresses in this column will be used as the To address in your messages. By default, Mail inserts images at their actual size. If you intend to email the results of your work, select the email address that appears in the list under step 1 and, from step 2’s pop-up menu, choose Assign As Email Recipient Address. In order for this to work you must create a list of email addresses for your recipients in your Numbers document (having an email placeholder in the Pages document isn’t necessary).
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In this screenshot example, the possible email reader apps to select are: Google Chrome (), Mail.app (the default in Mac OS X), iTerm (for pine, the command line mail client), and Sparrow Lite (a third party mail app). In step 5 you can choose to email a copy of your merged document to your recipients. Everyones available mail clients will likely be different, depending on what apps are installed on their Mac. When you make a selection in the second step, its name appears under the Assigned Placeholder Tags heading in the first step. Select the one associated with the entry you highlighted in step 1 (in the example you’d choose FIRSTNAME). Click on the pop-up menu next to the second step and you’ll see a list of all the placeholders you’ve created in the Pages document. Select the first item in the list (in my example you’d select Frank). In this article, we’ll review the process for creating form letters for multiple contacts or clients. When you do, the information from the first column in the Numbers document will appear in the Data Record Items area. You can use mail merge in Microsoft Word to create form letters, labels, envelopes and even a catalog or directory. In the area marked with a 1, choose Selection of Numbers Table from the pop-up menu and click the Import button.
Launch the Pages Data Merge app and walk through the numbered steps. In Numbers, create a spreadsheet that includes the data you want to merge. (The column header need not match the placeholder names you’ve created.) Now select all the rows that contain the data you want to merge. You then launch Numbers and create a spreadsheet that includes columns for each entry. Select placeholder text and assign a script tag to it. Repeat for each bit of text that you wish to use as a placeholder. Into this field enter the name of your placeholder-FIRSTNAME, ADDRESS, PHONE, MATENAME, or whatever’s most appropriate. A Script Tag field will appear in the Text pane to the right.
Now select the first placeholder entry and from Pages’ Format menu choose Advanced > Define As Placeholder Text.
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